Careers at Betashares

Betashares Holdings Pty Ltd and its subsidiaries (“we”, “us”) are committed to protecting and respecting your privacy. This Privacy Notice sets out the basis on which the personal data collected from you, or that you provide, will be processed by Pinpoint in connection with our recruitment processes.

We use Pinpoint, an online software product provided by The Infuse Group Ltd (t/a Pinpoint Software), to assist with our recruitment process. We use Pinpoint to process personal information as a data processor on our behalf. Pinpoint is only entitled to process your personal data in accordance with our instructions

Where you apply for an opportunity posted by us, these Privacy Notice provisions apply to Pinpoint’s processing of your personal information. Please note this notice is in addition to Betashares’ Privacy Collection Statement, available here, which sets out how we collect, hold, use and share your personal information.

Your Personal Information

Information we collect from you
We collect some or all of the following types of information from you:

Information that you provide when you apply for a role. This includes information provided through an online application, via email, in person at interviews and/or by any other method.
In particular, Pinpoint processes personal details such as name, email address, address, date of birth, qualifications, experience and any information relating to your employment history, skills and experience that you provide.
Details of your visits to the careers website including, but not limited to, traffic data, location data and other communication data, the site that referred you to the careers website and the resources that you access.

Information we collect from other sources

Pinpoint provides us with the facility to link the data you provide to us with other publicly available information about you on the Internet – this may include sources such as LinkedIn and other social media profiles.

Pinpoint’s technology enables us to search various databases, which may include your personal data, to find possible candidates to fill our job openings. Where we find you in this way we will obtain your personal data from these sources.

Uses made of your information

Purposes of processing

We use information held about you in the following ways:

To consider your application in respect of a role for which you have applied.
To consider your application in respect of other roles.
To communicate with you in respect of the recruitment process.
To enhance any information that we receive from you with information obtained from third party data providers.
To find appropriate candidates to fill our job openings.
To help Pinpoint improve their services.

Automated decision making / profiling

We may leverage Pinpoint’s technology to help us select appropriate candidates for us to consider based on criteria we have identified. The process of finding suitable candidates is automatic, however, any decision as to who we will engage to fill the job opening will be made by our team.

How Pinpoint stores your personal data

Security

Pinpoint take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in any unauthorised way. Both Pinpoint and Betashares limit access to your personal data to those who have a genuine business need to view it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

Pinpoint also have procedures in place to deal with any suspected data security breach. Pinpoint and/or Betashares will notify you and any applicable regulator of a suspected data security breach where legally required.

Unfortunately, the transmission of information via the internet is not completely secure. Although Pinpoint will do their best to protect your personal data, Pinpoint cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

Where Pinpoint stores your personal data

The data collected and processed using Pinpoint’s Services will be transferred to and stored at one of several datacentre locations in Amsterdam (Netherlands) and may be synchronised to one of several datacentre locations in London (United Kingdom) for backup and redundancy purposes. By submitting your personal data, you agree to this transfer, storing or processing.

How long Pinpoint keeps your personal data

Pinpoint retain all candidate data for a period of 18 months from the time of application. Your personal information will be deleted on one of the following occurrences:

Deletion of your personal information by you via the Manage Your Data tool or
Receipt of a written request by you to us.

How to complain

We hope that we can resolve any query or concern you raise about our use of your information.